• Non-Clinical
  • Tucson

HR Coordinator / Data Management Specialist

We are seeking qualified candidates who have skills and experience in the following:

  • Data management – strong aptitude for reading, interpreting and managing data processes and data entry in HR systems; this includes the ability to navigate multiple systems, screens and text fields; using “how-to” guides accurately and exercising good judgment with data entry questions
  • HR/Payroll systems – ability to navigate with accuracy and timeliness, navigating multiple screens and fields
  • Microsoft Excel and Word – basic skills in entering data onto spreadsheets including creating titles, columns and rows; ability to sort and filter as needed; ability to author basic letters and fill in Word document templates accurately
  • Microsoft Outlook – ability to manage high-volume incoming email and archiving email in personal and group shared Outlook email folders
  • HR Services – experience working in an HR Department including tasks such a I-9/E-Verify verifications; completing employment verifications; tracking data, following checklists and logging information
  • Mathematic skills – ability to read and understand employment verification documents; skills in addition, subtraction, division and multiplication
  • Critical thinking skills are essential
  • Experience with UltiPro (HRIS HR/Payroll system), DynaFile (electronic personnel records system) and DocuSign (electronic signature system) a plus!!

This position is non-exempt hourly and the work schedule is 8:00 am – 5:00 pm, Monday – Friday.

Position Description

Our HR Coordinator / Data Management Specialist position is an important part of our HR service delivery team in which we strive every day to bring valued service to our employees.  This position is located in our executive management office with responsibilities focusing on administrative activities that support HR services and programs across our company.   This position has direct responsibility for customer service and support needs for the HR Department reception area as well as administrative responsibilities assigned.   This position manages all the personnel data transactions and coordinates several important administrative processes.

Responsibilities include but are not limited to:

This is a hands-on, data management and customer-service position with daily responsibilities that may include:

  • Coordinating and delivering reception service including managing incoming calls to the HR Department and ensuring employee and visitor needs are addressed professionally
  • Coordinating our new hire administrative process including preparation and completion of new hire paperwork, scheduling new hire training and supporting new hire orientation/onboarding
  • Managing personnel data requests including data entry, audit review and collaboration with our Payroll Department
  • Responding to employment verification requests
  • Managing the staffing requisitions to include posting, reviewing and tracking applicants and well as supporting hiring managers with specific hiring needs
  • Completing background checks and other pre-employment screening activities
  • Providing support for compliance requirements to include tracking, monitoring and preparing data and files for auditors
  • Tracking employee health records and ensuring compliance with related polices
  • Managing personnel records and filing documents accurately and timely
  • Interacting with a variety of offices and employees, ensuring service needs are met
  • Preparing reports and performing other administrative duties as assigned
  • Ensuring work rooms are stocked with office supplies and remain neat and orderly
  • Handling confidential information and explaining policies when necessary
  • Working independently and within a team on special projects

Qualifications

  • High school diploma or equivalent
  • At least two years of administrative experience in a professional environment
  • Excellent judgement, strong work ethic and critical thinking skills
  • Excellent communication skills, both written and oral
  • Experience working with a variety of people and the ability to build positive rapport and collaborative relationships
  • Ability to handle sensitive materials and maintain confidentiality
  • Experience with data entry, tracking and reporting
  • Experience coordinating and managing detailed information
  • Ability for attention to detail with accuracy
  • Ability to multitask and work with a sense of urgency
  • Mathematical skills to include addition, subtraction, division and multiplication
  • Preferences: Experience in coordinating HR administrative processes in a business environment;

experience using human resources information systems (HRIS); two years’ experience working in HR administration.

Benefits include:

  • Competitive pay
  • 401(k) with Employer Match and Profit-Sharing Retirement Plan
  • Employer-paid Life Insurance and Long-Term Disability Insurance
  • Supplemental/Voluntary Insurances: Short Term Disability, Life and AD&D
  • Medical Plans: PPO and HDHP w/ Health Savings Account (HSA) including Employer Contribution
  • Flexible Spending Accounts (FSA)
  • Dental
  • Vision
  • Employee Assistance Programs
  • Paid Time Off including Paid Sick Time
  • Paid Holidays

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  Responsibilities require the ability to lift office supplies, carry baskets, and bend or move as necessary.  Lifting up to 25 pounds may be required.

To apply, send your cover letter and resume to careers@azacp.comPlease indicate on your cover letter how your skills and experience align to the qualifications we are seeking.   

 

To apply for this job email your details to careers@azacp.com